Presenting at HOPE - Revision history

Gbnewby: /* Tips, Tricks and Suggestions */

2020-07-22T12:25:22Z

Tips, Tricks and Suggestions

← Older revision		Revision as of 12:25, 22 July 2020
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	If you have something to share here, please get in touch with the speaker committee by email.		If you have something to share here, please get in touch with the speaker committee by email.

	* Official HOPE logos, graphics, themes, etc. ~~will be made~~ available "~~soon.~~" ~~Check back here, or send email to the speakers address~~.		* Official HOPE logos, graphics, themes, etc. are available! Visit [https://www.hope.net HOPE.net] and select the "Graphics" menu item.

	* Audio/video synchronization problems? Many cameras and recording software uses variable frame rate (VFR), which can have synchronization problems when imported into other software. If you have an option for fixed frame rate (such as 60 frames per second or FPS), use that. If you need to fix synchronization, we've had reports that HandBrake is quite effective free software for this. [https://handbrake.fr/downloads.php Download Handbrake here].		* Audio/video synchronization problems? Many cameras and recording software uses variable frame rate (VFR), which can have synchronization problems when imported into other software. If you have an option for fixed frame rate (such as 60 frames per second or FPS), use that. If you need to fix synchronization, we've had reports that HandBrake is quite effective free software for this. [https://handbrake.fr/downloads.php Download Handbrake here].

			* We have also heard of good success with [https://www.openshot.org/ OpenShot], a free multi-platform video editing tool.

Gbnewby: /* How to Record */

2020-07-07T12:00:30Z

How to Record

← Older revision		Revision as of 12:00, 7 July 2020
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	A relatively simple approach is to set up your slide deck using software like PowerPoint, and then add audio or audio+video to each slide. Then, save the whole presentation as a movie (i.e., MPEG-4 format or MP4). HOPE has made a [https://www.youtube.com/watch?v=-YulLAM_apQ&feature=youtu.be sample video] using this technique. Tech details:		A relatively simple approach is to set up your slide deck using software like PowerPoint, and then add audio or audio+video to each slide. Then, save the whole presentation as a movie (i.e., MPEG-4 format or MP4). HOPE has made a [https://www.youtube.com/watch?v=-YulLAM_apQ&feature=youtu.be sample video] using this technique. Tech details:
			* Good audio is '''key'''. Listen to your recording (with headphones) to get the best possible audio. Adjust your setup as needed to ensure the best audio quality
	* Landscape mode, not portrait mode		* Landscape mode, not portrait mode
	* Widescreen format (i.e., 16:9 or 16:10)		* Widescreen format (i.e., 16:9 or 16:10)

Gbnewby: /* How to Record */

2020-07-05T14:51:39Z

How to Record

← Older revision		Revision as of 14:51, 5 July 2020
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	* MPEG-4 (MP4) format; most standard CODECs and other internals should be fine		* MPEG-4 (MP4) format; most standard CODECs and other internals should be fine
	* If available, use fixed frame rate recording, not variable (see our tip about Handbrake below)		* If available, use fixed frame rate recording, not variable (see our tip about Handbrake below)
	* Resolution should be at least "web quality," i.e., standard definition 1280x720); presentation quality (i.e., 1920x1280 or ~~1080p or 1080i~~) is probably a better choice		* Resolution should be at least "web quality," i.e., standard definition 1280x720); presentation quality (i.e., 1920x1280 or high definition) is probably a better choice
	* Your upload is likely to be several GB for a 40-minute presentation. This is ok. The software HOPE will utilize to stream contents to attendees automatically scales resolution etc. for audience members.		* Your upload is likely to be several GB for a 40-minute presentation. This is ok. The software HOPE will utilize to stream contents to attendees automatically scales resolution etc. for audience members.

Gbnewby: /* How to Record */

2020-07-05T13:26:44Z

How to Record

← Older revision		Revision as of 13:26, 5 July 2020
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	Variations are welcome, including videos that are simpler (for example, just you talking, without slides) or more complex (for example, a professionally mixed video).		Variations are welcome, including videos that are simpler (for example, just you talking, without slides) or more complex (for example, a professionally mixed video).

	A relatively simple approach is to set up your slide deck using software like PowerPoint, and then add audio or audio+video to each slide. Then, save the whole presentation as a movie (i.e., MPEG-4 format or MP4). HOPE has made a [https://www.youtube.com/watch?v=-YulLAM_apQ&feature=youtu.be sample video] using this technique.		A relatively simple approach is to set up your slide deck using software like PowerPoint, and then add audio or audio+video to each slide. Then, save the whole presentation as a movie (i.e., MPEG-4 format or MP4). HOPE has made a [https://www.youtube.com/watch?v=-YulLAM_apQ&feature=youtu.be sample video] using this technique. Tech details:
			* Landscape mode, not portrait mode
			* Widescreen format (i.e., 16:9 or 16:10)
			* MPEG-4 (MP4) format; most standard CODECs and other internals should be fine
			* If available, use fixed frame rate recording, not variable (see our tip about Handbrake below)
			* Resolution should be at least "web quality," i.e., standard definition 1280x720); presentation quality (i.e., 1920x1280 or 1080p or 1080i) is probably a better choice
			* Your upload is likely to be several GB for a 40-minute presentation. This is ok. The software HOPE will utilize to stream contents to attendees automatically scales resolution etc. for audience members.

	Preparation and recording will probably take you longer than for a regular in-person talk. Plus, you might spend extra time re-recording things until you are satisfied. Make sure you allow plenty of time to test your setup, make your recording, and iterate/improve.		Preparation and recording will probably take you longer than for a regular in-person talk. Plus, you might spend extra time re-recording things until you are satisfied. Make sure you allow plenty of time to test your setup, make your recording, and iterate/improve.

Gbnewby: /* Tips, Tricks and Suggestions */

2020-06-22T16:58:58Z

Tips, Tricks and Suggestions

← Older revision		Revision as of 16:58, 22 June 2020
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	If you have something to share here, please get in touch with the speaker committee by email.		If you have something to share here, please get in touch with the speaker committee by email.

			* Official HOPE logos, graphics, themes, etc. will be made available "soon." Check back here, or send email to the speakers address.

	* Audio/video synchronization problems? Many cameras and recording software uses variable frame rate (VFR), which can have synchronization problems when imported into other software. If you have an option for fixed frame rate (such as 60 frames per second or FPS), use that. If you need to fix synchronization, we've had reports that HandBrake is quite effective free software for this. [https://handbrake.fr/downloads.php Download Handbrake here].		* Audio/video synchronization problems? Many cameras and recording software uses variable frame rate (VFR), which can have synchronization problems when imported into other software. If you have an option for fixed frame rate (such as 60 frames per second or FPS), use that. If you need to fix synchronization, we've had reports that HandBrake is quite effective free software for this. [https://handbrake.fr/downloads.php Download Handbrake here].

Gbnewby at 21:36, 20 June 2020

2020-06-20T21:36:02Z

← Older revision		Revision as of 21:36, 20 June 2020
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	~~'''DRAFT: This page is still being worked on, and is likely to change.'''~~

	HOPE 2020 is an entirely online event. All sessions will be scheduled for particular dates and times. This document provides guidance to presenters on how to prepare for your session.		HOPE 2020 is an entirely online event. All sessions will be scheduled for particular dates and times. This document provides guidance to presenters on how to prepare for your session.

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	You will also be informed of how to get in touch during HOPE. In addition to email, there will be producers, emcees, moderators, and others who are keeping an eye on things. If you have a last-minute issue or question, get in touch using one of these methods or contact the general InfoDesk.		You will also be informed of how to get in touch during HOPE. In addition to email, there will be producers, emcees, moderators, and others who are keeping an eye on things. If you have a last-minute issue or question, get in touch using one of these methods or contact the general InfoDesk.

			== Tips, Tricks and Suggestions ==

			If you have something to share here, please get in touch with the speaker committee by email.

			* Audio/video synchronization problems? Many cameras and recording software uses variable frame rate (VFR), which can have synchronization problems when imported into other software. If you have an option for fixed frame rate (such as 60 frames per second or FPS), use that. If you need to fix synchronization, we've had reports that HandBrake is quite effective free software for this. [https://handbrake.fr/downloads.php Download Handbrake here].

Gbnewby at 01:57, 13 June 2020

2020-06-13T01:57:16Z

← Older revision		Revision as of 01:57, 13 June 2020
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	* Immediately: Finalize your abstract and biography for the online program. If you are running a workshop, make sure details are clear about how many people can register and any pre-requisites or supplies.		* Immediately: Finalize your abstract and biography for the online program. If you are running a workshop, make sure details are clear about how many people can register and any pre-requisites or supplies.

	* Immediately: If you have day/time constraints, make sure you inform HOPE of these. Most speaker sessions and workshops will be scheduled ~~between 10am and midnight~~ (US Eastern time) on the 9 days of HOPE, from July 25 - August 2 2020. Speakers are expected to participate in live Q&A at the end of their pre-recorded talk. Workshops are expected to be mainly done via live teleconference.		* Immediately: If you have day/time constraints, make sure you inform HOPE of these. Most speaker sessions and workshops will be scheduled from morning into night (US Eastern time) on the 9 days of HOPE, from July 25 - August 2 2020. Speakers are expected to participate in live Q&A at the end of their pre-recorded talk. Workshops are expected to be mainly done via live teleconference.

	* No later than Monday, July 20: Submit anything that is pre-recorded for your talk or workshop. HOPE can follow links you provide to download videos (website, dropbox, and similar). If you instead need a location to upload to, let us know and we will provide some options.		* No later than Monday, July 20: Submit anything that is pre-recorded for your talk or workshop. HOPE can follow links you provide to download videos (website, dropbox, and similar). If you instead need a location to upload to, let us know and we will provide some options.

Gbnewby: /* Timeline of your Preparation and Presentation */

2020-06-08T21:56:05Z

Timeline of your Preparation and Presentation

← Older revision		Revision as of 21:56, 8 June 2020
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	** At the scheduled presentation time, your emcee will introduce you and your talk		** At the scheduled presentation time, your emcee will introduce you and your talk
	** Your pre-recorded talk will then be streamed live to attendees		** Your pre-recorded talk will then be streamed live to attendees
	** During the talk, you will be able to watch the talk, and ~~will~~ also ~~receive any audience~~ questions the ~~moderators select (via chat and/or email~~)		** During the talk, you will be able to watch the talk, and may also be able to monitor some of the incoming questions (you don't need to stay in the video teleconference during the whole talk).
	** At the conclusion of the recording, the emcee will guide the Q&A session. This may include inviting people with questions into the live video conference, or the emcee or a moderator might ask a question, or you might select questions from those that came in during the talk. You can also give any interesting updates to your talk, but remember you will only have around 10 minutes.		** At the conclusion of the recording, the emcee will guide the Q&A session. This may include inviting people with questions into the live video conference, or the emcee or a moderator might ask a question, or you might select questions from those that came in during the talk. You can also give any interesting updates to your talk, but remember you will only have around 10 minutes.
	** Your session will end approximately 10 minutes before the top of the hour, to allow time to set up for the next talk.		** Your session will end approximately 10 minutes before the top of the hour, to allow time to set up for the next talk.

Gbnewby: /* Timeline of your Preparation and Presentation */

2020-06-08T14:37:06Z

Timeline of your Preparation and Presentation

← Older revision		Revision as of 14:37, 8 June 2020
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	* During your scheduled time slot:		* During your scheduled time slot:
	** You will join the video teleconference (you will get the specific link etc. in advance)~~, at least 15 minutes before your scheduled presentation time~~.		** You will join the video teleconference, at least 15 minutes before your scheduled presentation time (you will get the specific link etc. in advance).
	** At the scheduled presentation time, your emcee will introduce your talk		** At the scheduled presentation time, your emcee will introduce you and your talk
	** Your pre-recorded talk will then be streamed live to attendees		** Your pre-recorded talk will then be streamed live to attendees
	** During the talk, you will be able to watch the talk, and will also receive any audience questions the moderators select (via chat and/or email)		** During the talk, you will be able to watch the talk, and will also receive any audience questions the moderators select (via chat and/or email)

Gbnewby: /* Timeline of your Preparation and Presentation */

2020-06-08T14:35:41Z

Timeline of your Preparation and Presentation

← Older revision		Revision as of 14:35, 8 June 2020
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	** Your pre-recorded talk will then be streamed live to attendees		** Your pre-recorded talk will then be streamed live to attendees
	** During the talk, you will be able to watch the talk, and will also receive any audience questions the moderators select (via chat and/or email)		** During the talk, you will be able to watch the talk, and will also receive any audience questions the moderators select (via chat and/or email)
	** At the conclusion of the recording, the emcee will guide the Q&A session. This may include inviting people with questions into the live video conference, or the emcee or a moderator might ask a question, or you might select questions from those that came in during the talk		** At the conclusion of the recording, the emcee will guide the Q&A session. This may include inviting people with questions into the live video conference, or the emcee or a moderator might ask a question, or you might select questions from those that came in during the talk. You can also give any interesting updates to your talk, but remember you will only have around 10 minutes.
	** Your session will end approximately 10 minutes before the top of the hour, to allow time to set up for the next talk.		** Your session will end approximately 10 minutes before the top of the hour, to allow time to set up for the next talk.

	Your pre-recorded talk will be introduced (live) by an emcee, and then played. When it is done, the producer will switch to the live teleconference, where you will respond to questions. You can also give any interesting updates to your talk, but remember you will only have around 10 minutes. Questions may arrive by text chat within the teleconference, or by email. Some questions may be asked by the emcee or attendees participating who join the live teleconference with you.

	=== How to Record ===		=== How to Record ===